Business email

Email that's ready for serious business.

Hosting email is fine when you're starting out. When email is how you win work, pay suppliers and look after client information, move it to Microsoft 365 with Webcafe.

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Signs you've outgrown hosting email

  • More than a handful of people need their own mailbox.
  • Mailboxes keep filling up, or people need 50 GB to 100 GB each.
  • You keep client information that POPIA says you must protect.
  • Staff read email on phones and laptops outside the office.
  • You need shared calendars, shared mailboxes or Teams.
  • Someone has already clicked a phishing link, or nearly did.

When hosting email is enough

  • A small team with a few addresses, such as info@ and accounts@.
  • Email is mostly enquiries, not where the business runs.
  • You're happy with webmail or a phone mail app.

The mailboxes included with your hosting plan cover this. You can move to Microsoft 365 later.

Compare

Hosting email and Microsoft 365

Hosting emailMicrosoft 365
MailboxesThe number included in your hosting planOne per person, as many as you need
Mailbox sizeShares your hosting storage (10 to 30 GB for the whole plan)100 GB per person on Business Basic, Standard and Premium. 50 GB on Exchange Online Plan 1.
Sign-in protectionPasswordPassword plus multi-factor sign-in
Phishing and malware protectionBasicMicrosoft Defender for Office 365 with Business Premium
Calendars and contactsWebmailOutlook on desktop, web and phone, with shared calendars
Files and chatNot includedTeams, and 1 TB of OneDrive storage per person
Office appsNot includedWeb and mobile on every plan; desktop apps with Business Standard and Premium
Lost or stolen devicesNot includedWipe company data remotely with Intune, in Business Premium
Security

Protection built in

Most attacks on small businesses start with an email. Microsoft 365 closes the common gaps.

Multi-factor sign-in

A stolen password on its own isn't enough to get into a mailbox.

Link and attachment checks

Defender for Office 365 checks links and attachments before your staff open them. Included in Business Premium.

Control over devices

Set rules for company phones and laptops, and wipe company data if one goes missing. Included in Business Premium.

Plans

Which Microsoft 365 plan?

Business Basic

100 GB mailboxes, Teams and OneDrive, with Office apps on the web and phone.

Business Standard

Everything in Basic, plus the desktop Word, Excel, Outlook and PowerPoint apps.

For serious business

Business Premium

Everything in Standard, plus Defender, Intune device management and Conditional Access.

Every Business plan gives each person a 100 GB mailbox. If you only need email, Exchange Online Plan 1 gives each person a 50 GB mailbox without Teams or the Office apps. We'll recommend the right fit in your quote.

Moving across

How the switch works

1

Quote

Tell us how many people need email. We recommend a plan and send a quote.

2

Set up

We set up your licences and connect your domain.

3

Switch

We plan the move with you so email keeps flowing.

4

Support

We look after your Microsoft 365 from our Pretoria office.

Ready to move up?

Get a quote for Microsoft 365, or email [email protected] with your questions.

Get a Microsoft 365 quote